Merging multiple Word documents into a single file is a common task for office workers, students, and content creators alike. Whether you’re consolidating reports, combining research papers, or assembling sections of a manual, WPS Writer—part of the WPS Office下载 suite—provides a quick and easy way to do this.
Why Merge Documents?
Before diving into the how-to, it’s worth understanding why merging documents can be helpful:
- Consolidation: Combine multiple related files into one master document for ease of sharing and archiving.
- Editing Simplicity: Enhance consistency in formatting and editing by managing a single, unified file, rather than multiple files.
- Collaboration: Merge individual team members’ contributions into a single final version.
- Printing and Publishing: Streamline printing by consolidating separate files.
If you’ve ever struggled with managing multiple open documents or inconsistent formatting across files, merging them is the first step to regaining control.
Step-by-Step Guide to Merge Documents in WPS Writer
WPS Writer offers a built-in feature called “Insert Text from File,” which enables users to merge multiple documents into a single document easily.
📄 Step 1: Open the Main Document
Start by opening the WPS Writer document that you want to use as the base file—this will be the primary document into which the others will be merged.
If you don’t already have a base document, you can create a new blank document.
🔽 Step 2: Go to the Insert Tab
Once your base file is open:
- Click the Insert tab in the top toolbar.
- Locate the Object button, which often appears as an icon or under the “Text” group.
You’ll see a small inverted triangle (▼) next to the Object button. This is a dropdown that reveals more options.
📎 Step 3: Choose “Insert Text from File”
From the dropdown menu, click on Insert Text from File. This function allows you to embed the contents of another document directly into your open file.
It’s instrumental when you want to combine documents with their formatting intact.
📁 Step 4: Select the Documents to Merge
A file browser window will pop up. In this window:
- Navigate to the location where the files you want to merge are stored.
- Select one or more files you want to import. You can hold down Ctrl (Cmd on Mac) to select multiple documents at once.
Make sure the files are in formats supported by WPS Writer, such as .doc, .docx, or .wps.
✅ Step 5: Click OK to Merge
Once you’ve selected the files, click the OK button.
WPS电脑版 will automatically insert the contents of each selected file at the position of your cursor in the base document. If you want the imported documents to appear at the end, place your cursor at the bottom of the base document before inserting the imported records.
Additional Tips for a Smooth Merge
Merging documents is easy, but here are a few pro tips to ensure the process is efficient and clean:
Maintain Consistent Formatting
Different documents may have different fonts, headers, or spacing. After merging, use the Styles tool in WPS Writer to normalize the formatting across the entire document.
Tip: Use “Select All” (Ctrl+A) and choose a consistent font/size for uniformity.
Insert Page Breaks Between Files
To keep content from different documents visually separated, insert Page Breaks between them.
How to do it:
- Before inserting each file, click Insert → Page Break
- Then insert the following document
This makes your final file easier to navigate and more professional-looking.
Use the Navigation Pane
After merging large files, enable the Navigation Pane to browse through the document quickly by headings or pages.
You can find this under:
View → Navigation Pane
This is especially useful for longer documents with multiple sections.
Save As a New File
To avoid overwriting any of the original files, always choose “Save As” after merging to create a new version of the combined document. This protects your source files and gives you flexibility to make changes later.
Use Table of Contents (Optional)
If the merged document is long, consider inserting a Table of Contents at the beginning.
How:
- Add heading styles to each section title (Heading 1, Heading 2, etc.)
- Go to References → Table of Contents → Auto Table
This allows your readers to navigate through your combined file quickly.
When Should You Merge Documents?
You might want to merge multiple documents in WPS Writer in scenarios like:
- Merging various chapters into one book or eBook manuscript
- Combining monthly reports into a quarterly or annual report
- Aggregating legal or academic documentation
- Creating training manuals or user guides from different sections
Regardless of the use case, the “Insert Text from File” feature is a fast and elegant way to accomplish this.
Final Thoughts
WPS Writer makes merging multiple documents an intuitive and straightforward process, ideal for anyone seeking to enhance their document management workflow. Whether you’re working on a professional report or a personal project, mastering this feature can save you time and ensure a more organized output.
If you’re new to SupposePSS Writer or transitioning from Microsoft Word, this information will be helpful. In that case, its function is quite similar, yet lightweight and accessible, especially for users looking for a free yet powerful alternative.
So next time you find yourself juggling multiple documents, remember: you don’t have to. Merge them in WPS Writer and simplify your work with just a few clicks.